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1. All
resolutions will be consecutively numbered and become part of the minutes of
the Board of Directors.
2. Motions
may be made at the time business is brought to the Board’s attention. All motions must be accompanied by a “Motion/Disposition
Form” and given to the Society Secretary.
3. All
monies will be accounted for and logged in the Treasurer’s report. There shall be no monies, which require
separate “books,” held by the Society.
The Treasurer must be responsible for, and report quarterly, yearly, and
when requested by the Board, any income, expense, or net assets of the
Society. The quarterly and yearly
reports must be in written form, and they must be approved by the Board of Directors.
4. There
shall be a yearly internal and external audit on the Society’s fiscal
system. The internal audit should be
done in July by the Audit Committee.
The external audit should be done by an accountant who has no
relationship to the Society or its Board of Director members.
5. All
Board and Committee reports must be prepared in advance and forwarded to the
Society Secretary at least five (5) days prior to the Board meeting. The Secretary will ensure enough copies of
the reports are available with an agenda for the Board meeting. The Secretary will state “report not
received” when the President performs the call for reports. This will be recorded in the minutes.
6. The
Delegate, Alternate Delegate, and Society President will be sent to the AARC
meetings, contingent upon RISRC funds and approval by the Board of
Directors. This must be made as a
request at the quarterly Board meeting.
7. General
membership dues are covered by membership to the AARC.
8. All
standing rules will be consecutively numbered and become part of the standing rules
document. This may be changed at any
Board meeting by a motion of a voting member; it will be passed by a 2/3
majority vote.
9. The
R.I.S.R.C. will present a President’s Award for the outstanding clinician at
the annual business meeting. This award
will be presented to the individual who is nominated by the current President,
President-Elect, or past presidents.
The President will ask for the President-Elect and past presidents to
vote on their choice. The President may
vote in the event of a tie. All past
presidents may nominate and vote. The
award should be given based on actions of the individual for the betterment of
respiratory care in Rhode Island.
10. Nominations
and Elections Committee
A. The
Society requests the Nominations and Elections Committee to present at least
two (2) qualified names for society offices becoming vacant. This may be done at least ninety (90) days
before the annual business meeting.
B. The
Board must approve the ballot at least sixty (60) days before the annual business
meeting, and a letter should include a form for biographical information, and
it should be signed and approved by the candidate’s immediate supervisor,
acknowledging candidacy.
C. The
Committee will then develop the ballot and include the information received
from the candidate.
D. The
completed ballot shall be mailed to all eligible voting “active” members at
least thirty (30) days prior to the annual business meeting. Ballots, to be acceptable, must be
postmarked at least five (5) days before the annual meeting. The deadline date shall be clearly indicated
on the ballot.
E. The
Election Committee shall check the eligibility of each ballot and tally the
votes. The Election Committee
Chairperson shall give the results to the President and President-Elect.
F. The
official announcement will be given at the annual business meeting.
11. All
new Officers and Committee Chairs will be sworn in at the annual business
meeting by the outgoing President. The
new Officers will assume their duties and follow the goals and objectives given
to them by the President-Elect after January 1st, the start of their
term.
12. The
fiscal year shall be January 1 through December 31.
13. All
business and meetings of the Board of Directors should follow Robert’s Rules
unless the Board is acting in committee.
14. The
Marion T. Leone Scholarship will be awarded at the annual spring seminar to the
student, judged by the Board of Directors, based on financial and education
areas. The amount shall not be lower
than $500.00
Revised 3/94